If there is one thing that all recruiters know, it’s to give a prospective employee an offer that they cannot refuse. One of the best bits of the entire hiring process is offering someone a job. It’s the part that signals the end of the hunt. The end of sifting through CVs and the end of interviewing endlessly. When you want someone to join your business, you need to make the offer letter the best offer possible for them.
An offer letter is the written document that goes alongside an employment contract ready to sign. It’s the letter that outlines briefly the new hire’s benefits and salary and it’s a way to extend to them how much you want them to work for you. Technically, you don’t need to send an offer letter, but it’s a good gesture and it enforces what you’ve offered verbally over the phone when you make that life-changing phone call.
Ideally, you would have used a reputable solicitors, such as Eatons Solicitors, to go over the contract and offer letter with you before you extend the offer. This is so that everything is above board and getting the right advice about employment terms and conditions is simply a smart move.
A letter is formal, and no one should find out that they have got a job via email – a letter serves as the right kind of paper trail for both you and the employee. So, what should be in the offer letter?
There are a lot of details that will define the role, and you need to include the following points:
- Job Title. Reiterate the title of the role and a description of expectations.
- Compensation. This is the bit most employees want to know more than anything else. How much they’ll be making annually, the equity offered, any bonuses on offer, the commission structure is there is one, etc. A job shouldn’t be about numbers but everyone (including you!) always looks for the numbers first to ensure it’s a good fit for, you know, living. It also helps to iron out any confusion about what’s on offer. An offer letter is viewed as a contract by the courts, so make sure it’s all clear.
- Pay Schedule. Explain how often they will be paid and when in the month, be very specific here. You cannot allow room for confusion.
- Work Logistics. Where will they be based? What time are they expected to start and finish their day? What is a typical week like? All of this should be included in the letter.
- Expiry Date. An offer cannot go on forever, so make sure you explain in the offer letter that there is an expiry date on it and they will know how long they have to respond.
- Reporting. The company hierarchy should be included, with details and personal number of their direct manager.
There should also be a section about the office culture and what to expect; even things like work lunches, days where they can wear jeans – little things like that which make you stand out. Make your letter read well, and you will have a great response.